Bookings

The 1st team to book (confirm) a time slot has precedence over that time slot

The Forum Method:

If you are negotiating a booking time on the forums and have reached an agreed time, one coach will make the booking on the calendar, and the other will post agreeing to the booked time slot confirming the time is accepted. The booking and forums are both time coded so it is easy to check.


Calendar Method:

There are two boards, a proposed board and a confirmed board and they can be viewed either seperately or together (default)

If you are proposing a time for your opponent

1. Click on the Match calendar link and then the 'Book Match' link underneath
2. Fill in the teams playing using this format "ABC vs XYZ"
3. Fill in a range of times you are available for the match (time zone should automatically be set to the time zone you have filled in on your profile) you can make more than one entry if you wish as this is just a proposal
4. Fill in the umpire field if you have organised one. Make sure you tick the proposed box, not the confirmed one then hit "new insert" button


If you are accepting a proposed time

1. Fill in the time of the match as above, ensure it corresponds with the proposed time or the booking will be invalid
2. Fill in the umpire field if known Tick the confirmed box, we will check the confirmed bookings to be sure it matches a proposal or there is a confirmed post in the booking thread
3. Hit new insert and it will appear immediately on the calendar

For a match booking to be valid there needs to be a corresponding proposed or confirmed booking from the other coach or a definate agreement on the booking thread from both coaches (ask for another post if it is unclear that the match time is agreed upon)

All booking times are recorded, the 1st team to confirm a booking on the calendar has ownership over the time slot. The opposing coach must then sight the booking and post an agreement on the forums or corresponding booking on the calendar.

NOTE: only Coaches can add bookings so let me know if you are not set as a coach (rank in forum) You are able to edit your proposals but these edits will need to be approved so if you make a mistake notify me asap, sometimes its faster to make it private and re do the booking.

Here is a handy link that gives you corresponding times in other zones, very handy for negotiating times when dealing with others from a few time zones
http://www.timeanddate.com/worldclock/fixedform.html

cheers
FireHorse